Summary:

Through this Request for Pre-Qualification, the Regional District of Central Okanagan (the “District”) invites organizations that are experienced in the provision of in-person Emergency Operations Centre (EOC) training, in alignment with the principles of the Incident Command System (ICS) and the British Columbia Emergency Management System (BCEMS) framework; to deliver various EOC training classes and exercises for the Central Okanagan Regional Emergency Management Program (COREMP) over the coming years. 

Further details on COREMP’s EOC training requirements and this RFQUAL process are provided herein.  Key summary details are as follows:

• As an outcome from this RFQUAL, the District will shortlist up to 2 Respondents that will then become the District’s ‘Pre-Qualified Organizations’ for EOC training.
• The Pre-Qualified Organizations will be ranked in order from 1^st to 2^nd (with the 1^st-Ranked Organization being the highest, and the 2^nd-Ranked Organization being the lowest) according to their total weighted scores from the RFQUAL Evaluation.
• For all future EOC Training consulting service assignments required in support of the District’s EOC program, including any related projects or assignments which may not be specifically identified in this RFQUAL (collectively referred to herein as the “Assignments”), the District may at its sole option either:
  • Provide a right of first refusal to the Pre-Qualified Organizations, in order from 1^st-Ranked to 2^nd Ranked*, for the Direct Award of a contract of any value for the Assignment; or
  • Invite the Pre-Qualified Organizations to participate in a ‘by-invitation’ only 2^nd-stage RFP process for the specific Assignment; or
  • Conduct a public-Request for Proposals process open to both Pre-Qualified Organizations and non-Pre-Qualified organizations, where the specifics of the Assignment warrant a further public process at the sole discretion of the District.

*Right of first refusal will first be offered to the 1^st-Ranked Organization.  If the 1^st-Ranked Organization does not have capacity to take-on the Assignment or the parties cannot come to a mutual agreement regarding the Assignment, then the District may then at its sole option offer a right of first refusal to the 2^nd-Ranked Organization. 

• The Pre-Qualification of organizations from this RFQUAL will be valid for a period of 3 years, in accordance with the requirements of the Comprehensive Economic and Trade Agreement (CETA).    No further notices to solicit Submissions for inclusion in the Pre-Qualified list will be issued during the three-year period. 

Full details on the requirements, how to submit a question, and how to provide a submission, are contained in the Request for Pre-Qualification documents.