Summary:

Through this Request for Pre-Qualification, the Regional District of Central Okanagan (the “District”) invites organizations that are experienced in the provision of engineering and professional consulting services related to municipal water system infrastructure improvements, to provide non-binding submissions for the provision of such services to the District’s North Westside Regional Water System (“NWRWS”) Project, which is a multi-phased project to construct a ~9km transmission watermain plus ancillary works.   The estimated construction value of the NWRWS Project may reach up to $23 million over multiple years (2023 cost estimate), although this may vary as the Project evolves through the various design stages.

Key summary details of the Pre-Qualification process are as follows:

• As an outcome from this RFQUAL, the District will shortlist up to 2 Respondents that will then become ‘Pre-Qualified Organizations’.
• The Pre-Qualified Organizations will be ranked in order of 1^st and 2^nd (with the 1^st-Ranked Organization being the highest-ranked, and the 2^nd-Ranked Organization being the second highest-ranked) according to their total weighted scores from the RFQUAL Evaluation.
• For all future engineering and professional consulting service assignments required in support of the NWRWS Project, including any related projects or assignments which may not be specifically identified in this RFQUAL (collectively referred to herein as the “Assignments”), the District may at its sole option either:
  • Provide a right of first refusal to the Pre-Qualified Organizations, in order from 1^st-Ranked to 2^nd Ranked*, for the Direct Award of a contract of any value for the Assignment; or
  • Invite the Pre-Qualified Organizations to participate in a ‘by-invitation’ only 2^nd-stage RFP process for the specific Assignment; or
  • Conduct a public-Request for Proposals process open to both Pre-Qualified Organizations and non-Pre-Qualified organizations, where the specifics of the Assignment warrant a further public process at the sole discretion of the District.

*Right of first refusal will first be offered to the 1^st-Ranked Organization.  If the 1^st-Ranked Organization does not have capacity to take-on the Assignment or the parties cannot come to a mutual agreement regarding the Assignment, then the District may at its sole option offer a right of refusal to the 2^nd-Ranked Organization. 

• The Pre-Qualification of organizations from this RFQUAL will be valid for a period of 3 years from the Closing Date of this RFQUAL, in accordance with the requirements of the Comprehensive Economic and Trade Agreement (CETA).    No further notices to solicit Submissions for inclusion in the Pre-Qualified list will be issued during this three-year period. 
• No exclusivity shall be provided to the Pre-Qualified Organizations regarding water system engineering and consulting services for the Regional District of Central Okanagan. As noted above, the District may choose to run separate public competitions for such services to certain assignments.

Full details on the NWRTS Project, the requirements and how to provide a submission, are contained in the attached Request for Pre-Qualification documents.